Reading a W-2 Wage and Tax Statement 2017
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Organization Information
Finance
2015 Tax Data: Form W-2 Wage and Revenue enhancement Statement; Form 1099
General Course W-2 Information
If an employee has earnings from more than one state or locality, a separate Grade Westward-2 will be issued for each.
Course W-2, Wage and Taxation Statement, for 2015 will exist mailed to all employees except those employees who, through the PostalEASE "W-two" module, elected not to receive mailed copies of Forms W-ii in lieu of official, electronic Forms West-2. The PostalEASE "W-ii" module makes online viewing and/or printing of Forms W-2 for whatsoever of the last vii years bachelor to all employees.
The format of the 2015 Form West-2 remains unchanged from the 2014 version.
An employee may be able to take the Earned Income Credit (EIC) for 2015, if he or she meets qualifying requirements. Details are printed in the "Find to Employee" section of the Course W-2. An employee may besides qualify for a state EIC credit. Employees should visit applicable state taxing authorisation websites to determine eligibility.
The Patient Protection and Affordable Care Act created the "Additional Medicare Tax" effective January 1, 2013. All wages and other bounty that are subject to regular Medicare tax in excess of $200,000 are subject to an additional Medicare taxation of 0.9%. All Medicare tax withheld is reported in Box half dozen of the Form Westward-2.
Inquiries
Direct all inquiries apropos payroll items, such as employee business expense, equipment maintenance, rent, territorial price-of-living assart (TCOLA), coin differences between earnings statement and Course Westward-two (See Reconciliation Formula on Form Due west-2), leave buy backs, erroneous state or local taxation deductions, TSP, FSA, etc., to the Accounting Help Desk at 866-974-2733.
Provide the following information:
n Employee name.
due north Current mailing address.
n Social Security number and/or Employee ID.
n Year(s) involved.
due north Specific question.
Or
Submit questions regarding Forms W-ii in writing to the post-obit addresses.
| Form Due west-two inquiries concerning payroll items Provide employee name, current mailing accost, Social Security number and/or Employee ID, year(southward) involved, specific question, and employee signature. If the start three digits of your Social Security number are… | Send a written asking to…. |
| 000–999 (Rural Employees) | Attn: Payroll Adjustments W-ii |
| 000–178 | Attn: Payroll Adjustments W-2 |
| 179–285 | Attn: Payroll Adjustments Due west-2 |
| 286–431 | Attn: Payroll Adjustments W-2 |
| 432–543 | Attn: Payroll Adjustments W-2 |
| 544–End | Attn: Payroll Adjustments Due west-2 |
General Questions
What's New
USPS Health Benefit (HB) Plan — Per the Patient Protection and Affordable Care Deed (PPACA), USPS must offer medical coverage to all full-time employees as defined past PPACA — that is all employees who averaged thirty or more paid hours per week over the prescribed measurement menses. Due to the Federal Government postponement of the PPACA employer mandate, total USPS implementation of medical coverage to not-career employees with 30 or more paid hours per week was not constructive until the 2015 do good yr. Note: Recently, the USPS Non-Career Employee (NCE) Health Benefit (HB) Plan was renamed USPS Health Do good (HB) Plan.
Source of Reported Wages
The Wages and Other Compensation corporeality reported in Box 1 of Form W-two is derived from year-to-date (YTD) totals reflected on the employee's Pay Menstruum 27-2015 (or the last pay menstruation in pay status 2015) Earnings Statement, plus several other totals from the Form W-two. The employee'south Earnings Statement (YTD) amounts and the Reconciliation Formula calculation specific to the employee are printed on the employee's Form Westward-2 (height left department of the page). In addition, employees can admission this information via PostalEASE (Westward-2 module).
Flexible Spending Accounts (FSA): Dependent Care (DC) and Health Care (HC)
n Employee contributions to an FSA for dependent intendance are reported in Box ten (Dependent Intendance Benefits). Per the Reconciliation Formula, FSA contributions are subtracted from gross pay and are not included in Box 1 (Wages, tips, other compensation).
n Employee contributions to an FSA for health care are non reported separately in whatsoever box on the Form W-two. Per the Reconciliation Formula, FSA contributions are subtracted from gross pay and are non included in Box 1 (Wages, tips, other compensation). See your Pay Flow 27 earnings statement year-to-date corporeality to decide your full Health Care FSA contributions made in 2015.
Thrift Savings Program (TSP)
n Employee TSP traditional contributions including TSP Grab-up are reported in Box 12 (letter code "D").
northward Per the Reconciliation Formula, traditional TSP contributions (Box 12, alphabetic character code "D") are subtracted from gross pay and are not included in Box ane (Wages, tips, other compensation).
northward TSP Roth contributions including TSP Catch-Upwardly are reported in Box 12 (letter code "AA"). TSP Roth contributions practise not reduce gross pay; they are included in Box 1 (Wages, tips, other compensation). Roth contributions (letter lawmaking "AA") are reported for your information only.
Federal Employees Health Benefits (FEHB)
northward FEHB premiums are considered pretax unless the employee declined the pretax benefit. Payroll deductions for pretax FEHB premium payments are no longer reported separately in any box on the Form West-2. Per the Reconciliation Formula, payroll deductions for pretax FEHB premiums are subtracted from gross pay and are not included in Box 1 (Wages, tips, other compensation). See your Pay Menstruation 27 earnings statement yr-to-date amount to decide your total pretax FEHB premium payments made in 2015.
n The Cost of Employer-Sponsored Health Coverage (employer costs plus employee pretax and post-tax costs) is reported in Box 12 (letter code "DD"). Reporting is required by the Affordable Care Deed but is reported for informational purposes only.
Health Savings Accounts (HSA)
Employee HSA contributions are reported in Box 12 (letter code "W"). Per the Reconciliation Formula, employee HSA contributions (Box 12) are subtracted from gross pay and are not included Box ane (Wages, tips, other bounty). See your Pay Period 27 earnings statement twelvemonth-to-date amount to determine your full employee HSA contributions made in 2015.
Federal Employees Dental and Vision Insurance Program (FEDVIP)
FEDVIP premiums are considered pretax. Per the Reconciliation Formula, payroll deductions for pretax FEDVIP premiums are subtracted from gross pay and are not included in Box 1 (Wages, tips, other compensation). Encounter your Pay Menses 27 earnings statement year-to-date amount to determine your total pretax FEDVIP premium payments made in 2015.
USPS HB (previously known as USPS NCE HB)
northward USPS HB premiums are considered post-taxation, unless the employee opts for pretax deductions. Postal service-taxation premiums are included in Box 1 (Wages, tips, other compensation).
n For those employees who elected pretax premiums, these pretax premium payments are not reported separately in any box on the Form W-2. Per the Reconciliation Formula, payroll deductions for pretax USPS HB premiums are subtracted from gross pay and are not included in Box ane (Wages, tips, other compensation). See your Pay Period 27 earnings statement yr-to-date amount to determine your total pretax USPS HB premium payments made in 2015.
northward The Toll of Employer-Sponsored Wellness Coverage (total employer cost plus employee pretax and/or employee mail-tax costs) is reported in Box 12 (letter code "DD"). Reporting is required past the Affordable Care Human activity, just such reporting is for informational purposes only. Note: For Benefit Twelvemonth 2015, the USPS employer share for USPS HB is $125 per pay menses. Withal, the total employer cost per pay menstruation is the $125 plus any HB premium shortage for the pay period.
Example:
northward Full Pay Menses premium is $160.00.
n Employee pays $10.00.
n Employer Share is $125.00.
n Shortage is $25.00.
Total Employer Toll is $150.00 ($125.00 Employer Share plus $25.00 Shortage). Toll of Employer-Sponsored Wellness Coverage (letter of the alphabet code "DD") is $160.00 for the pay catamenia.
Driver Program
Employee contributions for the Commuter Program are considered pretax for 2015 up to the IRS $130 monthly limit (annually $ane,610) for public transportation and/or the IRS $250 monthly limit (annually $3,050) for parking. Per the Reconciliation Formula, employee pretax commuter contributions are subtracted from gross pay and are not included in Box i (Wages, tips, other bounty). Run across your Pay Menses 27 earnings statement year-to-date amount to determine your total Commuter Plan contributions fabricated in 2015. Any commuting contributions elected over the IRS limits are considered mail service-tax. Post-tax contributions exercise not reduce gross pay; they are included in Box 1 (Wages, tips, other compensation).
Note: The congressional budget human activity recently passed in belatedly December 2015 increased the public transit subsidy from $130.00 to $250.00 retroactive to the outset of 2015. After the IRS has provided guidance on this retroactive implementation, USPS will take appropriate corrective action.
Relocation Payments
Qualified relocation (excludable) reimbursements paid straight to an employee are reported in Box 12 (letter code "P"). Per the Reconciliation Formula, Relocation Gross is added to gross pay while Relocation Excludable (Box 12) is subtracted from gross pay. The net difference between Relocation Gross and Relocation Excludable is included in Box i (Wages, tips, other compensation). See the statements issued to you by the Postal Service'southward Relocation Direction Firm (Cartus and/or Brookfield), if you lot need additional information.
Employee Business concern Expense (EBE)
Equipment maintenance allowance (EMA), carrier drive-out, vehicle hire, and supervisor vehicle usage are considered employee expenses paid past the U.S. Mail. The nontaxable (not the total) EBE corporeality is reported in Box 12 (letter code "Fifty"). If there is a taxable corporeality, it is reported in Box xiv (Other). Per the Reconciliation Formula, taxable vehicle (Box 14) is added to gross pay and is included in Box 1 (Wages, tips, other compensation).
Imputed Life Insurance
due north Imputed Income Life Insurance is reported in Box 12 (letter lawmaking "C"). The IRS requires employers to report as income the employer cost of Group Term Life Insurance in backlog of $50,000.
n Per the Reconciliation Formula, Imputed Income Life Insurance (Box 12) is added to gross pay and is included in Box i (Wages, tips, other compensation).
Locality Pay, LEAP, AUO
Per the Reconciliation Formula, Locality Pay, LEAP (Constabulary Enforcement Availability Pay), and AUO (Administratively Uncontrollable Overtime) are added to gross pay and are included in Box i (Wages, tips, other compensation).
GEO Pay
Per the Reconciliation Formula, GEO Pay is added to gross pay and is included in Box 1 (Wages, tips, other compensation).
Nonqualified Deferred Compensation
northward Nonqualified Deferred Bounty is reported in Box 12 (alphabetic character code "Y").
n Additionally, distributed Nonqualified Deferred Bounty is reported in Box xi (Nonqualified plans). Per the Reconciliation Formula, Nonqualified Deferred Bounty (Box 11) is included in Box 1 (Wages, tips, other compensation).
Military Differential Payments
Armed forces Differential Payments are reported in Box 14 (Other) and are included in Box 1 (Wages, tips, other compensation). Differential payments made to an individual while on active duty for more than than 30 days are non subject area to Social Security and Medicare taxes. Differential payments fabricated to an individual while on agile duty for 30 days or less are subject to Social Security and Medicare taxes.
State/Territory Taxable Wages
The corporeality in Box 16 (Land wages, tips, etc.) will equal Box 1 (Wages, tips, other compensation) with the following exceptions:
n Hawaii includes territorial cost-of-living allowance (TCOLA) in Box sixteen (State wages, tips, etc.).
due north California does non allow income deferral for Health Savings Accounts (HSAs).
n Mississippi does non allow income deferral for commuter plan public transportation and parking.
n New Jersey allows no income deferral. Therefore, there is no income deferral for TSP, FSA DC, FSA HC, HB, HSA, FEDVIP, and Commuter Programme (Public Transportation and Parking).
n Pennsylvania does not let income deferral for TSP, FSA Dependant Intendance, and Commuter Program (Public Transportation and Parking). But, on the other paw, Pennsylvania does not crave the addition of Imputed Income Life Insurance to state gross pay.
n Puerto Rico does not permit income deferral for employee FSA DC, FSA HC, HB, HSA, FEDVIP, and Driver Program (Public Transportation and Parking) contributions.
Local Taxable Wages
The following statements do not take into account taxable wage limits that exist for sure localities. For those localities, amounts in Box 18 (Local wages, tips, etc.) will not exceed local taxable wage limits.
The amount in Box xviii (Local wages, tips, etc.) will equal gross pay with the post-obit exceptions:
northward New York City, NY; St. Louis, MO; and MI Locals (Battle Creek, Detroit, Flint, Grand Rapids, Lansing, Pontiac, and Saginaw): Local taxable wages are the aforementioned as the federal taxable wages reported in Box 1 (Wages, tips, other bounty).
n Kansas City, MO: Local taxable wages equals federal taxable wages plus HSA.
n OH Locals (Akron, Brecksville, Beck Park, Canton, Cincinnati, Cleveland, Columbus, Dayton, Fairview Park, Heath, Kettering, Mansfield, Newark, Oberlin, Sharonville, Springfield, Toledo, Whitehall, and Youngstown): Local taxable wages equals federal taxable wages plus TSP and minus Life Insurance Imputed Income.
n With the exception of Philadelphia and Pittsburgh, PA Locals (Bethlehem, Erie, Greene, Hanover, Harrisburg, Horsham, Lancaster, Middletown, Reading, Scranton, Sunbury/Gregg, Tinicum, Warminster, Wilkes-Barre, and York) are the same as the PA taxable wages reported in Box 16 (Country wages, tips, etc.).
Obtaining Duplicate Forms Westward-ii for Tax Years 2009 to the Present
PostalEASE
Employees may utilise the PostalEASE "W-2" module to view and/or print official, electronic copies of their Forms Due west-2 for whatever of the final 7 years, including the most recent Due west-ii year.
Except for an approximate six-week period (mid-December through tardily January), an employee may also exercise the pick to have mailed to his or her dwelling address reprinted copies of any of the seven most recent Tax Year Class(southward) West-2. Requests are processed weekly (daily during March and April). Employees should allow two weeks to receive the Due west-2 reprint(southward) by mail to the address of record. In mid to belatedly Jan, Tax Year 2015 will be loaded to the PostalEASE W-2 module. At the aforementioned fourth dimension, Tax Yr 2008 will be removed from the W-2 module.
PostalEASE Interactive Voice Response (IVR)
USPS Employees now have the option to request a duplicate Form West-two reprint by telephone using the PostalEASE automated Interactive Voice Response (IVR) system.
Employees can access PostalEASE from the USPS Employee Service Line at 877-477-3273:
n For PostalEASE, printing or say one.
n Press or say viii-digit Employee Identification Number.
n Printing or say four-digit USPS Pin.
n For Payroll Options, press 2.
n For W-2 Reprints, press 3.
Written Asking
Obtaining Duplicate Forms W-2 for Tax Years 2008 and Older
Eagan Accounting Services does not retain W-two records older than seven years.
Form Due west-2c, Corrected Wage and Tax Statement
General Form Westward-2c Information
Course W-2c is used by the Postal Service to correct a previously filed Grade W-ii. The Grade West-2c will only report the corrections and should be used in conjunction with the original Class W-2 issued when filing taxes and/or other related data.
If y'all disagree with the Form West-2 revenue enhancement information provided and you want the taxation statement to be reviewed and corrected if wrong, you must submit your request in writing.
| To asking a Form W-ii review (and correcting Form W-2c) Provide employee name, electric current mailing address, Social Security number and/or Employee ID, year(s) requested, reason for asking, and employee signature. Transport request as follows: If the offset three digits of your Social Security number are… | Send a written request to…. |
| 000–999 (Rural Employees) | Attn: Payroll Adjustments W-2 |
| 000–178 | Attn: Payroll Adjustments Westward-2 |
| 179–285 | Attn: Payroll Adjustments W-2 |
| 286–431 | Attn: Payroll Adjustments W-two |
| 432–543 | Attn: Payroll Adjustments Westward-2 |
| 544–End | Attn: Payroll Adjustments W-ii |
| To request a Form W-2 review (and correcting Form W-2c) for Relocation or Postal Service payments fabricated under the Annuity Protection Program (APP) | Send a written request to…. |
| Relocation Provide employee proper noun, current mailing address, Social Security number and/or Employee ID, year(s) requested, reason for request, and employee signature. | Corporate Accounting |
| Annuity Protection Plan Provide employee proper name, current mailing accost, Social Security number and/or Employee ID, year(southward) requested, reason for asking, and employee signature. | Eagan Accounting Services |
Requesting a Duplicate Form W-2c
All requests for duplicate Forms Due west-2c must be submitted in writing.
IRS Form 1099
Depending on your specific circumstances, up to 3 dissimilar IRS Forms 1099 may exist issued to you. They are the following:
due north IRS Grade 1099-MISC, Statement for Recipient of Miscellaneous Income.
n IRS Form 1099-R, Statement for Recipient of Distributions from Pensions, Annuities, Retirement, or Profit Sharing Plans, IRAs, Insurance Contracts, etc.
n IRS Form 1099-INT, Statement for Recipient of Involvement Income.
Class 1099-MISC and Form 1099-INT
These forms originate from Accounting Services. View the Payer'due south name and accost in the upper left hand corner of the Grade 1099. Note: Payer Proper name and address shows St. Louis, MO for payments made by both San Mateo and St. Louis. Determine the nature of the payments and contact the appropriate Accounting Services group.
Payer's Name: Eagan, MN (Upper left hand corner of Form 1099)
| Requests for duplicate copies and questions regarding… | Should exist directed to… |
| Payments to the beneficiaries of deceased employees pertaining to unpaid compensation due the employee Transport a written request. Provide deceased employee's name, Social Security number and/or Employee ID, and date of payment, if known. | Financial Processing Section |
| Lump sum payments with no deductions as the result of settlements Send a written request. Provide name, Social Security number and/or Employee ID, amount of settlement, and appointment of payment, if known. | Financial Processing Department |
| Interest payments (postal employment-related back-pay) Ship a written request. Provide name, Social Security number and/or Employee ID, and date of payment, if known. | Financial Processing Section |
Payer'south Name: St. Louis, MO (Upper left corner of Form 1099)
| Requests for duplicate copies and questions regarding… | Should be directed to… |
| Contract Postal Unit or Regime Services Agency (GSA) Send a written request. Provide proper name, electric current address, Tin (Taxpayer Identification Number) or Social Security number, tax year of Form 1099, amount of Form 1099, and trouble. | General Accounting Branch Contract Postal Units |
| Uniform Allowance Send a written asking. Provide name, current accost, TIN (Taxpayer Identification Number) or Social Security number, taxation year of Form 1099, amount of Form 1099, and trouble. | General Bookkeeping Branch |
| Highway Contractor or Rail Contractor Send a written request. Provide proper noun, current accost, Tin can (Taxpayer Identification Number) or Social Security number, revenue enhancement twelvemonth of Form 1099, amount of Form 1099, 5-digit HCR number, and problem. | General Accounting Branch |
| Air Contractor Send a written request. Provide name, current accost, Tin (Taxpayer Identification Number) or Social Security number, tax year of Grade 1099, amount of Form 1099, Carrier Lawmaking number, and problem. | General Accounting Branch |
| Rents/Leases Transport a written request. Provide name, current address, TIN (Taxpayer Identification Number) or Social Security number, revenue enhancement year of Form 1099, amount of Grade 1099, and problem. | Facility Nugget Accounting Section |
| Contract Cleaners Send a written request. Include contract cleaner's TIN (Taxpayer Identification Number) or Social Security number and/or Employee ID, tax year of Form 1099, amount of Course 1099, date of payment (if known), phone number, and problem. | Contract Cleaners Unit |
| All Others Ship a written request. Include service provider's name, Tin can (Taxpayer Identification Number), tax year of Form 1099, corporeality of Class 1099, date of payment (if known), telephone number, and problem. | San Mateo Accounting Services |
Form 1099-R
Both the Office of Personnel Management (OPM) and Eagan Accounting Services issue Forms 1099-R. The Eagan Accounting Services office issues a Form 1099-R for annuity protection checks, and OPM issues a Form 1099-R for monthly annuity checks. The originating agency should exist listed on the Form 1099-R. Determine which agency made the payments before making an research.
| Requests for indistinguishable copies and questions regarding forms issued from… | Should be directed to… |
| Eagan Bookkeeping Services Send a written request. Provide name, accost, Social Security number and/or Employee ID, tax yr for Form 1099, and amount of Form 1099. | Eagan Accounting Services |
| Function of Personnel Direction Send a written request. Provide name, accost, claim number (CSA or CSF) or Social Security number, revenue enhancement twelvemonth for Form 1099, and amount of Form 1099. | Role of Personnel Direction |
Form Westward-2, Wage and Tax Statement (1 of 2)
Form Due west-2, Wage and Tax Argument (2 of ii)
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Source: https://about.usps.com/postal-bulletin/2016/pb22432/html/info_001.htm
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